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Minutes for parish Council Meeting 18/11/2021



Present – Gordon Hewitt, Donna Norden, Sarah Roberts, Alun Densham, Stephen Cook and Becky Peat.



Ref Planning 74215 - Micro Brewery - No objections

Proposed – Alan Densham

Second – Becky Peat



Second planning application ref 74285 - for Petrol Filling station, shop and café style area

The plan is to erect a 24hour filling and electric supply station. This will consist of 4 double sided fuel pumps, 6 Electric power points. A drive through car wash and a jet wash.

There will also be a small shop which would be smaller than a small Tesco Express and a small café such as a Subway. There will be lavatories on site.

There will be 27 car parking spaces.

The plan is to push the entrance further down to relieve traffic on the roundabout at Aller.

There should be job opportunities for 15 Full time staff and 15 Part time staff

This will be open for commercial vehicles such as Artic Lorries but there will not be area’s designated for overnight stays.

 

A number of locals attended the meeting and the following concerns have been raised.

  • Light Pollution – This needs to be a condition and then the company will need to send a separate application for what they plan to be approved

  • Noise Pollution i.e the carwash - Condition that this is turned off at a reasonable time at night say 9pm

  • Also usage of water – This will be recycled by the washers that are installed in both.

  • Traffic onto the roundabout – This needs to be marked as the main concern and maybe we need to contact Highways as there was quite a lengthy discussion about how dangerous the entrance onto the A361 is due to the position of the signage that is there and the restricted view

Also that people do use the two lane system at the moment as a overtaking lane which is not its intent. (We have said that this could also be bought up as a separate issue at the next full meeting).

Also the mention of removing trees and hedgerow as this is also a problem and restricts view.


  • Screening of the Petrol station from the side of the residents. – Plans are in place to screen off the area with trees and hedges

  • Pedestrian crossing from the pumps to the shop/café - There is a path planned although this does cross the entrance. General condenses is that most people will not use it anyway

  • Would the company use local business’s to sell items in the shop? - This is something that some of the stores do but he could not guarantee

  • How long would work take to complete once planning had been granted – No exact time given but months rather than years

  • Concern of disruption to Aller Business Park due to lane being used for access whilst work is commencing.

 

Following consultation the closed meeting commenced and a vote taken

 

Against the planning were Sarah Roberts and Stephen Cook

For the Planning but only with conditions were Donna Norden, Becky Peat and Alun Densham

 

Proposed – Becky Peat

Second – Alun Densham.


Outcome – Allow planning with following conditions and applications

  • Lighting

  • Traffic entrances and exits

  • Locals seriously considered

  • Support local business

  • Carwash time limit



It was also agreed that we need to push the highways re the restricted view of the Aller roundabout.

Contact – developer - Gary Morris

Email: gmorris@alderking,com

Mobile number – 07859829083.

 

 

 

MINUTES OF FILLEIGH PARISH COUNCIL HELD AT FILLEIGH VILLAGE HALL ON 7 SEPTEMBER 21

Present were Mr Hewitt, Mrs Roberts, Miss Peat, Mr Densham, Mr Jenkins (NDC) and two members of the public.

Apologies Mrs Norden and Mr Cook.

  1. Short Open Meeting. No issues.

  2. Minutes of the last two meetings were read and signed as correct.

  3. Matters Arising. The defibrillator needed a new battery. The Village Hall Committee were to fill out a form to receive the money from Mr Yabsley’s allowance.

  4. Mr Toms had not attended any meeting for the last six months and had told the Chairman he wished to resign. The Clerk had written to NDC and the vacancy to be advertised.

  5. Reports – Mr Hewitt, Mrs Roberts and Mr Jenkins gave an update.

  6. Cheques. St Paul’s Church (grant towards upkeep of graveyard) £400.00

Filleigh Village Hall (grant) £400.00

V Cook (half year salary) £300.00

Proposed Miss Peat, seconded Mrs Roberts.

  1. Planning a. 73638 Erection of one dwelling together with associated works at Garden of Barton View Cottage, Filleigh. Miss Peat declared an interest.

b. 73787 Part retrospective conversion of rural building to dwelling together with associated works at Coombe House Road from Nadrid Cross to Aller Cross.

No objections to either proposal. Proposed Mr Densham, seconded Mrs Roberts.

  1. Date of Next Meeting 16 December at 7.30pm.

 

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MINUTES OF FILLEIGH PARISH COUNCIL HELD SOCIAL DISTANCED IN THE VILLAGE HALL CARPARK ON 25th May 2021

Present were Mr Hewitt, Miss Peat, Mr Densham, Mr Cook and Mr Yabsley.

Apologies Mrs Norden and Mr Toms.

  1. Open Meeting. There were no members of the public. Potholes and BT Fibre were discussed.

  2. Minutes of the last meeting were read and signed as correct.

  3. Election of Chairman. Mr Hewitt. Proposed Mrs Roberts seconded Miss Peat.

  4. Election of Vice Chairman. Mrs Norden. Proposed Mr Cook, seconded Mr Densham

  5. Reports. The Chairman gave his report. Potholes were an ongoing concern and it was resolved that the Clerk write one again asking for the road between Filleigh Garage and the church be looked at again.

Mrs Roberts gave a report as village hall rep. Similarly Mr Yabsley as Devon County Councillor.

  1. Defibrillator. It was unanimously decided to support payment of new pads and the battery for the existing defibrillator when they need renewing.

  2. The Internal Audit had been completed by Mr Watts. The usual voucher to be given.

  3. Audit. The Certificate of exemption was read and a resolution taken to exempt the Parish Council from a limited assurance review.

  4. The Annual Governance Statement was read and approved.

  5. Likewise the Accounting Statement.

  6. Date of next meeting 7 September 2021 at 7.30pm.

 

 

 

MINUTES OF FILLEIGH PARISH COUNCIL HELD SOCIAL DISTANCED IN THE VILLAGE HALL CARPARK ON THE 300321



Present were Mr Hewitt, Mrs Norden, Miss Peat, Mr Toms, Mr Densham

Apologies Mr Cook, Mrs Roberts, Mr Jenkins and Mr Yabsley

32. Minutes of the last meeting were read and signed as correct.

33. Matters arising. A. The Clerk was to write again re potholes B. A new account to replace the Nationwide account was to be set up shortly hopefully with Unity Trust Bank.

34. Cheques:- Mrs Cook annual salary £600.00 plus expenses £24.32 = £624.32

Filleigh Village Hall (rent) £40.00

DALC (due end April) £55.34

Came and Co (insurance) (due May) £337.95

Proposed Mrs Norden, seconded Mr Densham.

35. Mr Hewitt gave his report thanking Miss Peat for her work on the Filleigh Community Web page. He also reported that there had been a complaint re a gateway and caravan on the Brayford Road. He reported this to Mr Jenkins who has informed planning.

36. Next Meeting 8 June 21 at 7.30p.m. at the Village Hall.







MINUTES OF FILLEIGH PARISH COUNCIL HELD SOCIAL DISTANCED IN THE VILLAGE HALL 031220

Present were Mr Hewitt, Mrs Norden, Mr Cook, Miss Peat, Mr Toms, Mr Densham and Mr Jenkins (DCC)

Apologies Mrs Roberts

  1. Open Meeting. There were no items raised by the public.

  1. The minutes of the last meeting were read and signed as correct.

  2. Mr Densham, the new councillor signed his so-option form and interest form.

  3. Reports. The Chairman reported on the roads which he would chase up and on the cars parked at the Old Blacksmith’s. Also the car at Rectory Close had moved.

  4. The bank authorization was signed by the Chairman to allow the Clerk to draw cheques. Nationwide were to close all Treasurer’s Accounts so a new account was to be set up. Proposed Mrs Norden, seconded Miss Peat.

  5. It was resolved to pay the internal auditor £20 in the form of a Mole Valley Farmers voucher. Proposed Mrs Norden, seconded Mr Densham.

  6. The precept for 2020/2021 was discussed it was resolved to increase the precept to £1700. Proposed Mrs Norden seconded Miss Peat.

  7. Planning 72535 – Conversion of and extension to barn to form one dwelling at East Heddon Farmhouse. The Council had not received any objections from the barn’s neighbours so it was resolved to send no comment.

  8. An e-mail had been received from Selaine Saxby re the internet. Miss Peat to investigate.

  9. Filleigh triangle was discussed with a view to rewilding it and also a possible play area at the stones.

  10. Date of next meeting 16 March 2021 at 7.30pm.








MINUTES OF FILLEIGH PARISH COUNCIL HELD SOCIAL DISTANCED IN THE VILLAGE HALL CAR PARK ON 080920

Present were Mr Hewitt, Mrs Norden, Mrs Roberts and Miss Peat and Mr Toms

Apologies Mr Cook

  1. Open Meeting. There were no items raised by the public not covered in matters arising.

  2. The minutes of the last meeting were read and signed as correct.

  3. Matters arising. The Chairman to follow up the drains problem at Rectory Close. The Clerk to write to the Highway Neighbourhood Officer re potholes at Heddon X and along to Church X. Proposed Mrs Norden seconded Mrs Roberts. The scrap car was still parked at Rectory Close area. Miss Peat and Mr Hewitt to investigate.

  4. Reports. Mr Hewitt (Chairman).

Mrs Roberts (Village Hall Rep)

  1. Cheques. St Paul’s Church (grant for the upkeep of the graveyard) £400

Filleigh Village Hall (grant) £400

V Cook (half year salary) £300 not presented to be added to March pay

Proposed Miss Peat, seconded Mrs Norden.

  1. Co-option of Parish Councillor. There were two applicants Mr Clarke and Mr Densham. A vote took place after the letters of application had been read and Mr Densham was unanimously elected. The Clerk to write to them both.

  2. Correspondence What3Words. The use of this was discussed.

  3. Date of next meeting 8 December 2020 at 7.30pm.

 



MINUTES OF FILLEIGH PARISH COUNCIL HELD SOCIAL DISTANCED IN THE VILLAGE HALL CAR PARK ON 160620

Present were Mr Hewitt, Mrs Norden, Mr Cook, Mrs Roberts and Miss Peat.

Apologies Mr Toms

1.Open Meeting. Two members of the public had raised the issue of scrap cars being parked on the road/ve11rge of Rectory Close. The Chairman to contact the owners to see what the position was.

  1. Annual Meeting: Minutes of the last meeting were read and signed as correct.

  1. Election of Chairman – Mr Hewitt. Proposed Mrs Norden, seconded Mr Cook.

  1. Election of Vice Chairman – Mrs Norden. Proposed Miss Peat seconded Mrs Roberts.

  1. Apologies Mr Toms.

  1. Reports: The Chairman reported on roads and flooding. Mrs Roberts reported as Village Hall rep and Miss Peat reported on Parish photographs.

  1. Cheques: Came and Company Insurance £218.00. DALC £56.53. Already paid. Approved retrospectively. Proposed Mrs Norden seconded Miss Peat.

  1. Co-option of new Councillor. No-one had come forward so Clerk to advertise on Community page for Filleigh asking for parishioners to come forward after lockdown has finished.

  1. Audit. The Certificate of Exemption was read and a resolution taken to exempt the Parish Council from a limited assurance review.

  1. The Annual Governance Statement was read and approved.

  1. Likewise the Accounting Statement.

  1. Date of next meeting 8 September 2020 at 7.30pm.

Minutes of the Meeting of Fillleigh Parish Council on the 030320 at Filleigh Village Hall

Present were Mr Hewitt, Mrs Norden, Mrs Roberts, Mr Toms, Miss Peat, Mr Jenkins (NDC) and Mr Yabsley (DCC).

Apologies Mr Cook

25 Short Open Meeting. Discussions included the lack of crash barrier the other side of Filleigh Garage where trees had been taken down. Chairman had already contacted Highways and the Clerk was to email Swimbridge Parish Council as it is in their Parish. Water in the road near Downpark. The Chairman to investigate. A large number of potholes.

26. Minutes of the last meeting were read and signed as correct.

27. Matters Arising. The lights at the Sawmills were now satisfactory.

28. Reports. Chairman (already covered).

Mrs Roberts (Village Hall rep).

Mr Jenkins (NDC)

29. Cheque. Mrs V Cook half year salary £300.00 plus expenses £35.26 (£20 for voucher for Internal Auditor included in expenses) = £335.26.

Proposed Miss Peat. Seconded Mrs Norden.

30. Mr Briant-Evans had sent a letter of resignation. The Clerk had informed North Devon Council and his place was to be advertised.

31. Next Meeting 5 May at 7.30pm (subject to Coronavirus regulations please phone 01598760324 for more details nearer the date.

 

 

Minutes of the Annual Meeting of Filleigh Parish Council held at Filleigh Village Hall on the 07/05/19

 

Present were: Mr Hewitt, Mrs Norden, Miss Peat and Mr Yabsley (DCC) also two members of the public.

Apologies: Mrs Roberts

  1. At the short Open Meeting the Chairman gave his report. He also reported that he had attended the funeral of our N D Councillor Mr Walter White. Potholes were also discussed.

  2. Annual Meeting. Election of Chairman Mr Hewitt. Proposed Mrs Norden, seconded Miss Peat.

  3. Election of Vice Chairwoman Mrs Norden. Proposed Miss Peat, seconded Mr Hewitt.

  4. Co-option of Parish Councillors, Mr Cook, Mr Toms and Mr Briant-Evans were unanimously voted on to the Parish council. The Clerk to contact Hannah Clarke and Marc Palmer to say they were unsuccessful this time but would like to keep their names on record for future vacancies.

The Clerk to send a card to John Rowe thanking him for his past service on the Parish Council.

  1. Minutes of the last three meetings were read and signed as correct.

  1. Mr Yabsley gave his report.

  1. Cheques:- Community News £25.00 (grant) DALC (Sub) £57.64 Came and Company Insurance £218.00. Proposed Mrs Norden, seconded Miss Peat.

  1. Audit. The Certificate of Exemption was read and it was resolved to exempt the Parish Council from a limited assurance review.

  1. The Annual Governance statement was read and approved

  1. Likewise the Accounting Statement.

11. Date of next meeting 17 September 2019 at 7.30pm.

 

 

Minutes of the Planning Meeting of Filleigh Parish Council held at Filleigh Village Hall on the 10 04 19

Present were: Mr Hewitt, Mrs Norden, Mrs Roberts, Mr Toms, Miss Peat. One member of the public.

Apologies: Mr Cook

37. Planning Application – 66343 Conversion of Former Smithy to B1 Office use with access works and associated parking provision for 2 Paynes Cottage at the Former Smithy.

No objections. We presume this application will not affect the school garden. Proposed Mrs Norden, seconded Mr Toms.

 

Minutes of the Planning Meeting of Filleigh Parish Council held at Filleigh Village Hall on the 26 03 19

Present were: Mr Hewitt, Mrs Norden, Mrs Roberts, Mr Rowe and Mr Cook

Apologies: Mr Toms and Miss Peat

36. Planning 66349 application Land Adjacent to Filleigh Village Hall – erection of 15 residential dwellings (inclusive of four affordable dwellings).

An open meeting discussed the plans and at the following Parish Council meeting it was resolved to approve the application proposed Mr Cook, seconded Mr Rowe. All in favour.

With the following observations.

  1. We are concerned at the traffic road safety in this area.

  2. Perhaps a footpath from the housing to the school without having to go besides the main road.

  3. There will be no light pollution i.e. no street lights etc.

  4. Consideration is given to the septic tank drainage from the existing neighbouring properties.

Whilst approving this application the Parish Council would have preferred a brown field site such as the old farm buildings and area opposite Rectory Close rather than a greenfield site.

Also we would wish great consideration to be given to the neighbouring properties.

Minutes of the Minutes of Filleigh Parish Council held at Filleigh Village Hall on the 12 03 19


Present were: Mr Hewitt, Mrs Norden, Mrs Roberts, Mr Rowe, Miss Peat, Mr White (NDC) and Mr Yabsley (DCC)

Apologies: Mr Toms and Mr Cook.

30. A short Open Meeting discussed roads and refuse collections. It was resolved the clerk email Mr McCormack to let him know various properties weren’t being collected.

31. The last two minutes were and signed as correct.

32. Reports Mr Hewitt (Chairman), Mrs Roberts (Village Hall), Mr Yabsley (DCC) Mr White (NDC).

33. It was resolved the Clerk contact the Planning Inspectorate regarding the appeal at 3 Albert Villas to check if our comments had been forwarded to them.

34. Cheques:- V Cook (half year salary plus annual expensed £300.00 plus £34.72 = £334.72

Filleigh Village Hall (annual rent paid in advance) £40.00

Proposed Mr Rowe, seconded Mrs Norden.

35. Correspondence: A letter had been received from NDC saying that the Parish Grant was not going to be cut 2019/2020 by 50%.

36. Date of next meeting 7 May 2019 at 7.30pm.

 

Minutes of the Minutes of Filleigh Parish Council held at Filleigh Village Hall on the 30 January 2019

 

Present were: Mr Hewitt, Mrs Norden, Mrs Roberts and Mr Toms.

Apologies: Miss Peat, Mr Rowe and Mr Cook.

29. Planning Applications a. 66007 Change of use of part of dwelling and garage for business use (storage of firearms and associated shooting accessories, repairs and sales) at Barton View Cottage, Filleigh. No objections.

b. 66067 Listed and 66065 Alterations and change of use from retail class A1 to business class B1 at the Old Sawmills, Filleigh. After much discussion the Parish council felt enable to approve this application as there was great concern regarding the parking. Firstly we do not know where it is and the application states there are 25 spaces while there is forty staff. As it is very unusual for car sharing where is the extra 15 spaces and where do visitors park? The site of the old village hall is used for walks on the estate and we believe a grant was obtained for putting down hardstanding on the site as it is a very muddy area but this has not been done yet. We definitely don’t want cars parking on the narrow road outside the Old Sawmills causing an obstruction. Secondly the Parish Council had concerns regarding exterior lighting. Would it be lit up like the Bray Leino building at the Rectory?